This guide is intended for employees, volunteers and assistants who travel internationally for work purposes without a work companion. Please review each step and submit all completed forms at least 30 days prior to your departure date as an attachment to an expense approval in Workday.

Step 1

Check the Foreign Ministry website to determine the level of advice of the country and region you are traveling to.

step 2

Determine the appropriate form linked below to fill out based on the country / region’s travel advice level on the Department of State’s website.

All you have to do is fill out one of these two forms:

Level 1 or 2 target form or Level 3 or 4 target form

Once completed, your form must be signed by the dean or head of department before uploading to Workday as an attachment to the expense approval.

Repeat trip?

Employees repeating a trip with an approved ITA (within a calendar year) can fill out the following form instead. The form must be submitted within seven days of departure and an expense authorization must still be completed.

Faculty’s frequent international traveler form

Note: This form should not be used if the original ITA was a Level 3 or 4 target. A new ITA form may be requested if changes are made to the original pre-approved trip. Changes can include the country advisory level, the region / country, the purpose of the trip, etc.