HR coordinator
Position summary:
This position, reporting to the Executive Director, acts as the first point of contact for employees with both payroll inquiries and HR programs, including; Group benefit program, health, leave of absence, including education and clarification, providing recommendations and resolving problems. This role is responsible for managing the center’s time and attendance times, as well as the timely and accurate delivery of payrolls, including keeping records and reporting. The HR component of this role is responsible for maintaining HR records and managing many facets of human resources.
Primary / essential tasks, but not limited to:
Maintain a high level of professionalism and integrity.
Takes personal responsibility to raise awareness of culture, basic doctrines, and organizational practices.
First point of contact for employees for general HR inquiries, time recording and payroll.
Manage all aspects of the payroll process – attendance management, review time and attendance records and consult employees on discrepancies, make monthly transfers, arrange direct deposits, answer queries from employees and suppliers
Record wage data in our software system and verify amounts
Ensure compliance with federal and provincial payroll laws and IFCSSM SM policy
Update all job descriptions in the program
Develop and implement a compliant health and safety program
Document work processes and workflows.
Health and safety training, including government / provincial government actions on COVID-19 precautions.
Human resources
Management of social benefits, leave of absence and return programs.
Working closely with the administration team to help maintain employee records, progress, hiring, terminations and performance profiles
Maintain confidential employee files and ensure that the files are complete
Participation in and coordination of employee appraisals
Can be asked to attend board meetings by taking, typing, and archiving minutes. (This will ultimately be a board decision).
Assistance in preparing board kits (i.e. board guidelines, code of conduct, articles of association, confidentiality forms, etc.)
Write and communicate a wide variety of correspondence, announcements, reports, special projects.
Coordinate, plan and review various appointments, meetings and training courses if necessary
Track all personnel changes in weekly and quarterly reports
Support of the entire recruiting process for vacancies / onboarding
Manage the orientation cycle, facilitate the onboarding process with new hires with a complete view of the organization, policies, procedures and current IFCSSM programs
Make sure the center’s website and social media are up to date with information on training, vacancies, new hires, announcements, IFC program activities, safety information, and regulatory publications.
Support with annual employee appraisals
Coordinate the annual review of policies and procedures with IFC staff
Provide reception security if necessary.
Other tasks as needed.
Required qualifications:
Teaching experience:
University degree in business administration or a related field or equivalent work experience and skills development required development
Knowledge of accounting practices and principles
At least two years in general human resources.
High level of detail to ensure reporting accuracy
Ability to analyze reporting and make recommendations if necessary.
General knowledge of recruiting and selection, training and development, employee programs and performance reviews
General knowledge of Ontario and Canadian government labor laws
Proven knowledge of the full Microsoft Office suite
Excellent organizational talent and attention to detail
Ability to provide a high level of customer service to both internal and external customers
Exceptional written and spoken communication skills in English
Ability to maintain a high level of confidentiality when dealing with employee matters and information
Level 1 and 2 health and safety certification
General Covid-19 Precautions:
Interview process: choice between virtual or face-to-face with PPE
Personal protective equipment is provided daily
PPE in workplaces / offices
temperature tests
Social distancing guidelines in place
Virtual meetings
Disinfection, disinfection and cleaning processes in place
Conditions of employment:
Ability to travel as required (limited requirement)
Ability to work different hours / days if necessary
Valid clearance of the endangered sector
Currently valid Ontario driver’s license and clear driver summary
Application deadline: Friday, June 18, 2021, 3 p.m.
Full job description available via email.
Please send a cover letter, curriculum vitae and three work-related references to: adminmgr@ssmifc.ca
